Lawrence County Board of Education
Regular Meeting
Every Child College and Career Ready;
A Community Involved and Informed
Monday, June 20, 2016; 6:00 p.m.
Lawrence County High School
Louisa, Kentucky
AGENDA
1. CALL TO ORDER
Mission: Every Child College and Career Ready; A Community Involved and Informed
The Pledge to the United States Flag
2. APPROVE AGENDA
3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS
3.A. LCHS Assistant Principal: Stuart Cook
4. COMMUNICATION
4.A. Superintendent’s Update
4.A.1. Summer feeding program
4.A.2. Principal summer workshops
4.A.3. KSBA Summer Leadership Institute (July 8-9 @ Marriott Griffin Gate in Lexington)
4.A.4. New KDE logo
4.A.5. PIPE training focus areas (Transportation, Energy Efficiency, Strategic Planning, On-Boarding)
4.A.6. Textbook committee work
4.A.7. Accountability Steering Committee update
4.B. Public Comment.
5. STUDENT LEARNING AND SUPPORT SERVICES
5.A. Approve Minutes of the May 10, 2016 Special Meeting & Tentative Budget Working Session and the May 16, 2016 Regular Meeting
5.B. Approve Claims and Orders of the Treasurer
5.C. Approve the Monthly Financial Report
5.C.1. Bank Reconciliation Report
5.C.2. MUNIS Balance Sheet and Monthly Financial Report
5.C.3. Finance Update
CONSENT AGENDA
5.D. Approve Consent Agenda items:
5.D.1. Per diem and expenses for members present
5.D.2. Contracts:
5.D.2.a. 2016-2017 nonresident contract with Johnson County
5.D.2.b. Renewal KSBA ENews subscription: July 1, 2016 to June 30, 2017: $300
5.D.2.c. Renewal of PSST Annual KEEIS Consortium Partnership Fee: $4,595.00
5.D.2.d. Renewal: PSST AESOP BDIA Annual Subscription: $3,122.00
5.D.2.e. Renewal: PSST ACA District and Employee Tracking Subscription Fee and Integration Module Fees: $2,875.00
5.D.2.f. Renewal: Frontline Technologies Group, LLC; 16-17 AESOP Services: $11,032.40
5.D.2.g. Renewal of KEDC 2016-2017 Cooperative Membership Agreement: $2,101.13
5.D.2.h. Renewal of Superintendent’s Kentucky Association of School Administrators (KASA) membership dues
5.D.2.i. TalentEd/PeopleAdmin annual subscription, services, and training: $10,575.00
5.D.2.j. D-C Elevator Company, Inc. annual price adjustments for LCHS and FES: $2.32 increase each for a total of $94.96 each
5.D.2.k. Lawrence County Schools annual license and services with Infinite Campus: $16,927.51
5.D.2.l. Renewal of Northwest Evaluation Association (NWEA) for Measures of Academic (MAP): $ 29,787.50
5.D.2.m. Quicksand Farms, LLC: Annual Sports Complex Turf Management Contract, July 1, 2016 to June 30, 2017: Total: $12,750.00 (same as last year)
5.D.2.n. Letter of Agreement between Lawrence County Board of Education and Ironton Physical Therapy, Inc. for athletic training and physical therapy for high school 2016/17 sports seasons: Total: $3,750 (same as last year)
5.D.2.o. Annual contract for legal services with Attorney Mike Schmitt
5.D.2.p. KDE Memorandum of Agreement (MOA) for Family Resource/Youth Service Centers (FRYSC) FY 17: $218,584.09
5.D.2.q. Memorandum of Agreement for 2016-17 between KDE Office of Career & Technical Education and JJ Jordan Geriatric Center and Lawrence County High School; nursing program, Sharon Pack
5.D.2.r. FY17 Read to Achieve (RTA) Grant Memorandum of Agreement with KDE for Fallsburg Elementary RTA grant: $48,500
5.D.2.s. Agreement with Morehead State University for Andrea Riffe to serve as National Board Certified Teacher-in-Residence from July 1, 2016 to June 30, 2017
5.D.2.t. Approve Memorandum of Agreement for 2016-17 Dual Credit Program between Morehead State University and Lawrence County Board of Education
5.D.2.u. Agreement between Mountain Comprehensive Care Center (MCCC) and the Board of Education to provide school-based mental health treatment services on-site at LEES, LMS, LCHS, LWES, BES and FES for the August 2016-June 2017
5.D.3. Requests:
5.D.3.1. LC Future Farmers of America (FFA) permission to travel with Carter County to summer leadership training camp; July 24; Melissa Blackburn
5.D.3.2. Fundraisers: Louisa Middle School
5.D.4. For Review/FYI:
5.D.4.a. School Activity Fund Reports: May 2016
5.D.4.b. SBDM/Advisory Council Minutes (LWES, FES, LEES, LCHS)
5.D.4.c. LWES librarian applied for Steele Reese Foundation Grant
5.D.4.d. Energy Reports: April, May, June
5.D.4.e. 2016-2017 Medicaid Certification
5.D.4.f. 2015-2016 KHSAA Annual Verification of Title IX Procedures
5.E. Executive Session
5.E.1. Approve to enter Executive Session as authorized by KRS 61.810(1)(f) for discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee without restricting that employee’s right to a public hearing if requested
5.E.2. Approve return to Open Session
5.F. Approve budget for purchasing K-12 reading/English Language Arts textbooks and professional development
5G. Approvereview and acceptance of Louisa Middle School’s 2016-2017 Comprehensive School Improvement Plan (CSIP)
5.H. Approve District Funding Assurances for Fiscal Year 2017
5.I. Approve Amended 2015-2016 School Calendar
5.J. Approve final 2016-2017 School Calendar
5.K. Approve Application for 2016-2017 Non-Traditional Instructional Program
5.L. Approve district and student insurances for 2016-2017
5.M. Approve permission to bid for speech therapy services based on special education needs for 2016-17
5.N. Approve Section 504 and ARC Chairpersons for 2016-17 to include Director of Special Education, Principals, Assistant Principals, Guidance Counselors, Freshman Academy Instructional Coordinator, and LCHS Special Education Department Head
5.O. Approve adult lunch ($3.00) and breakfast ($2.00) prices for 2016-2017 (same as last year)
5.P. Approve 2016-2017 Preschool Tuition of $200 per month (same as last year)
5.Q. Approve 2016-2017 District Travel Reimbursement Rate (.40 per mile-same as last year)
5.R. Approve Fidelity Bond for Lawrence County Board of Education Finance Officer effective July 1, 2016 through June 30, 2017
5.S. Approve 2016-2017 student fees
5.S.1. 2016-2017 LCHS Student Fees
5.S.2. 2016-2017 LCHS Sports Ticket Fee Schedule & Guidelines
5.T. Approve of payment of textbook costs for Craft Academy students
5.U. Approve of Indirect Costs Rate for FY 2016-17
5.V. Approve the payment for the LMS SBDMC Principal Selection Training
5.W. Consider bids for tennis ball machine and serve lift combo declared surplus property
5.X. Approve First Reading of Annual KSBA Policy Updates and district-initiated policies: KSBA: 01.0 Definitions; 01.61 Records management; 03.11 Certified Personnel-Hiring; 03.111 Certified Personnel-Medical Examination; 03.112 Certified Personnel-Certification and Records; 03.14 Certified Personnel-Health and Safety; 03.18 Certified Personnel-Evaluation; 03.211 Classified Personnel-Medical Examination; 03.24 Classified Personnel-Health and Safety; 03.5 Paraprofessionals; 04.0 Finance Officer Qualifications; 05.11 Alterations of Buildings and Grounds; 06.23 Driver and Substitute Driver Training; 08.1121 Pre-College Curriculum; 08.1312 Home/Hospital Instruction; 08.133 Extended School Services; 08.3 School Calendar; 09.11 School Attendance Areas; 09.122 Attendance Requirements; 09.123 Absences and Excuses; 09.1231 Dismissal From School; 09.12311 Release of Students to Divorced, Separated, or Single Parents; 09.14 Student Records; 09.227 Child Abuse; 09.313 Eligibility (Athletics); 09.36 School-Related Student Trips; 09.422 Bullying/Hazing; and 09.438 Student Discipline Code; DISTRICT-INITIATED: 0.111 District Planning; 02.44 Accountability (SBDM); 02.441 Assessment of Student Progress (SBDM); 02.442 School Improvement Plan; 08.132 Gifted and Talented Students; 09.425 Assault and Threats of Violence
5.Y. Approve Review of Annual KSBA Procedure Updates and district-initiated procedure updates, as follows: KSBA: 01.61 AP.11 Notice of Security Breach & Investigation Procedures; 03.112 AP.22 ESSA Qualification Notifications; 03.5 AP.1 ESSA Qualification Notification; 03.6 AP.21 Criminal Records Release Authorization for Volunteers; 05.11 AP.11 Integrated Pest Management Application and Notification; 05.11 AP.21 Integrated Pest Management Notification; 08.133 AP.1 Extended School Services; 09.11 AP.23 ESSA Transfer Notification Options; 09.1231 AP.21 Student Entry and Exit Log; 09.14 AP.1 Family Educational Rights and Privacy Act Definitions; 09.14 AP.11 Family Educational Rights and Privacy Act; 09.14 AP.111 Notification of FERPA Rights; 09.14 AP.12 Student Directory Information Notification; 09.14 AP.24 Release/Inspection of Student Records; 09.15 AP.21 Application for Waiver of Fees; 09.221 AP.1 Supervision of Students; 09.438 AP.1 Reporting of Code Violations; and 10.5 AP.1 Visitors to the Schools; DISTRICT-INITIATED: 0.111 AP.2 District Planning Committee; Rescinded: 01.111 AP.21 Comprehensive Improvement Plan Timeline and Checklist; 08.132 AP.1 Gifted and Talented Students
5.Z. New Business
6. PERSONNEL
6.A. Approve up to 75 emergency substitute teachers for 2016-2017
6.B. Approve creation and abolishment of positions
6.C. Approve updated Lawrence County Certified Evaluation Plan for 2016-2017
6.D. Superintendent Professional Growth and Evaluation System (SPGES): Dr. Robbie Fletcher
6.E. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update
7. ADJOURNMENT