Lawrence County Board of Education
REGULAR MEETING
‘Every Child College and Career Ready
A Community Involved and Informed’
Tuesday, January 21, 2019
6:00 p.m.
Lawrence County High School
Louisa, Kentucky
AGENDA
1. CALL TO ORDER
Mission: Every Child College and Career Ready A Community Involved and Informed; The Pledge to the United States Flag
2. AGENDA/ORGANIZATIONAL ITEMS
2.A. APPROVE AGENDA
2.B. ANNUAL ORGANIZATIONAL ITEMS
2.B.1. Approve Chairperson of the Lawrence County Board of Education
2.B.2. Approve Vice-chair of the Lawrence County Board of Education
2.B.3. Approve Schedule of Regular Board Meetings for the 2020 Calendar Year
2.B.4. Approve to acknowledge annual receipt of 1) Your Duty Under the Law, August 2019; 2) Managing government Records, August 2015; 3) Open Records Guidance: Protecting Your Right to Know, August 2019, and 4) Policy 01.44 Special-Called Meetings and Procedure 01.44 AP .21 Request to Receive Special Meeting Notification by Email
3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS
3.A. 2020 Leadership Cohort (KWEL): LEES Principal Anna Prince
3.B. School Board Recognition Month
4. COMMUNICATION
4.A. Superintendent’s Update
4.A.1. School Closings Due to Illness
4.A.2. 25th Annual Kentucky Chamber Day Dinner
4.A.3. KREA Organizational Leadership Meeting
4.A.4. 2A State Championships
4.A.5. Local Work Readiness/Commerce Meeting
4.A.6. Governor’s Cup Competitions (Elementary/Middle/High School)
4.A.7. Redbook Training for All Booster Clubs, Finance Personnel, etc.
4.A.8. Special board meeting set for January 30
4.A.9. Personalized Learning- Guided Reading Classrooms for Early Elementary Students
4.B. Public Forum for the Annual Wellness Report: Nutrition and Physical Activity Report and Alliance for a Healthier Generation District Results Summary Report
4.C. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES
5.A. Approve Minutes of the December 16, 2019 Regular Meeting
5.B. Approve Claims and Orders of the Treasurer
5.C. Approve the Monthly Financial Report: Finance Officer Brandi VanHoose
5.C.1. Bank Reconciliation Report
5.C.2. MUNIS Balance Sheet and Monthly Financial Report
5.C.3. Finance Update
CONSENT AGENDA
5.D. Approve Consent Agenda items:
5.D.1. Per diem and expenses for board members present and approval for travel and expenses to the 84th KSBA Annual Conference on February 21-23, 2020, and training per diem as allowed for KRS-mandated training during the Conference
5.D.2. Contracts & Services:
5.D.2.a. Lodging Agreement with All Seasons Suites, Pigeon Forge, Tennessee, with Louisa Middle School for Annual 8th Grade Trip, April 22 to 24, 2020; Tom Perry: $7,388.20
5.D.2.b. Contract with Spring Valley Charter, Barboursville, West Virginia, with Louisa Middle School for Annual 8th Grade Trip; April 22 to 24, 2020; Tom Perry; use of common carrier rationale and liability insurance provided: $7,750.00
5.D.2.c. Memorandum of Agreement between Kentucky Community and Technical College System/Ashland Community and Technical College and Lawrence County Schools (Interdisciplinary Early Childhood Education educational experiences); January 15, 2020 to June 30, 2020, to automatically renew for additional one (1)-year period
5.D.3. Requests:
5.D.3.a. Fundraisers: Fallsburg Elementary School; Louisa East Elementary 5.D.3.b. Trips:
5.D.3.b.1. Overnight Bus Request/Out-of-state: LCHS Baseball Annual Spring Training Trip to Myrtle Beach, South Carolina; March 28 to April 2, 2020
5.D.3.b.2. Overnight Bus Request: LCHS Mock Trial Team to regional competition in Lexington or Louisville (TBD); February 1-2, 2020; Joy Dillow, Mock Trial Coach (NEED TUES)
5.D.3.c. Use of Facilities:
5.D.3.c.1. Louisa Middle School by Meads Branch FWB Church for Youth Rally/Community Youth Outreach event on March 27, 2020, Neil Wilks; pending updated insurance
5.D.3.d. LEES Safety Patrol Request for Assistance with cost of annual trip to Washington, D.C.; $50 per participant: $2,300
5.D.3.e. LCHS Mock Trial Team Request for Assistance with lodging costs for attending required regional competition, February 1-2, 2020; estimate $875.00
5.D.4. For Review/FYI: (no action required)
5.D.4.a. School Activity Fund Reports/Bank Reconciliations: December
5.D.4.b. SBDM Council Minutes-January (FES, LEES, LMS, LWES)
5.D.4.c. KSBA Annual Conference February 21-23, 2020
5.E. CONSTRUCTION AGENDA
5.E.1. LCHS BG-1 # 19-298
5.E.1.a. Approve the Revised BG-1 for bleacher replacement at Lawrence County High School (BG-1 # 19-298) pending KDE approval; Total Project Cost: $184,161.10
5.E.1.b. Approve Final Toadvine Enterprises Proposal for LCHS Bleacher Replacement with no contingency (BG-1 # 19-298): Total Materials Price –Direct with INTERKAL: $110,741.00; and Labor, Installation and Demo – Separate with Toadvine Enterprises: $50,841.00
5.E.1.c. Approve cost of materials and installation of water bottle stations in conjunction with the high school bleacher replacement project (BG-1 # 19-298): Estimate: $4,500
5.E.2. SFCC
5.E.2.a. Approve to accept the School Facilities Construction Commission (SFCC) Offer of Assistance in the annual debt service amount of $26,064
5.E.2.b. Projects for consideration: Blaine and Fallsburg Wastewater Treatment Facilities and/or Safety Cameras for School Campus/Facilities
5.F. Discussion regarding the District Calendar Committee’s recommendations and the recommendation of the Superintendent regarding the 2020-2021 School District Calendar
5.G. Approve to join Kentucky Rural Education Association ($300 fee)
5.H. Approve submission of Letter of Intent for Dual Credit School Network Partnership with UK Center for Next Generation Leadership
5.I. Approve to declare Food Service items as surplus
5.J. Approve Application of Waiver of Administrative Regulations as it relates to required board member training (charter schools)
5.K. New Business
6. PERSONNEL
6.A. Superintendent Professional Growth and Evaluation System (SPGES) Update
Dr. Robbie L. Fletcher, EdD
6.A.1. Standard 1 Strategic Leadership
Meeting #2 of the Portrait of a Graduate Core Team
6.B. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update
7. ADJOURNMENT
