Lawrence County Board of Education  REGULAR MEETING  In Person & Video Teleconference June 19, 2023; 6:00 p.m.

Lawrence County Board of Education 

REGULAR MEETING 

In Person & Video Teleconference

June 19, 2023; 6:00 p.m.

Primary Location:

Lawrence County High School 

Louisa, Kentucky

For public viewing of the meeting via the Internet, use this link:  

https://www.youtube.com/channel/UCeObmWjYrXWRbaqkBEyznxg

AGENDA 

1. CALL TO ORDER  

Mission and Pledge of Allegiance to the United States Flag

2. APPROVE AGENDA

3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS  

4. COMMUNICATION 

4.A. Superintendent’s Update 

4.A.1. LC Schools will be offering tuition-free preschool for the upcoming school year.

4.A.2. Our summer school program had good enrollment with 367 students served on our highest attendance day.

4.A.3. Dr. Fletcher served in multiple roles in the KASS Superintendent Summit on Monday, June 12, including two panels and a facilitator.

4.A.4. The Local Superintendent’s Advisory Council has nominated Dr. Fletcher to serve on the statewide accountability review committee that will make recommendations to LSAC as well as to the Kentucky Board of Education.

4.A.5. Sprinturf provided a “rough” timeline of 6 weeks to complete the football turf project.

4.A.6. Dr. Fletcher presented our Portrait of A Graduate work at a recent innovations summit in Bullitt County.

4.A.7. The Dolly Parton Imagination Library representatives have presented a revised agreement with the recommended corrections.

4.B. Public Comment 

5. STUDENT LEARNING AND SUPPORT SERVICES

5.A. Approve Minutes of the May 15, 2023 Regular Meeting and May 30, 2023 Special Meeting & Tentative Budget Work Session 

5.B. Approve Claims and Orders of the Treasurer 

5.C. Approve the Monthly Financial Report by Finance Officer Brandi Peters

5.C.1. Bank Reconciliation Report  

5.C.2. MUNIS Balance Sheet and Monthly Financial Report  

5.C.3. Finance Update 

5.D. CONSENT AGENDA

Approve the Consent Agenda items:

5.D.1. Per diem and expenses for board members in attendance

5.D.2. Contracts/Services: 

5.D.2.a. 2023-24 Frontline Technologies Group LLC (Absence & Time, Frontline Central, Applicant Tracking, Employee Evaluation) Renewal: $55,643.15

5.D.2.b. 2023-24 Infinite Campus Renewal: $20,253.70

5.D.2.c. 2023-24 ISAFE Subscription Renewal; K-12: $5,700.00

5.D.2.d. Approve Credit Application by Lawrence County School District for Petter Business Systems, Paducah, Kentucky

5.D.2.e. 60-Month Copier Lease Agreement with Superior Office Service, Inc. for central  office for (2) ImageRUNNER Advance DX 48351 and (1) Advance Color DX C58601 System

5.D.2.f. Annual Sports Complex Turf Management Contract with Quicksand Farms, LLC; July 1, 2023, to June 30, 2024: Total: $16,260.00  

5.D.2.g. 23-24 Project Lead The Way (PLTW) Renewal: Gateway: $950; Launch: $950; Engineering: $3,200; Biomedical Science: $2,200

5.D.2.h. Renewal of Apex Learning digital curriculum districtwide (grades 6-12) subscription with Edmentum; July 2, 2023 to July 1, 2024: Option 1 (1-yr): $30,130.00 or Option 2 (3-yrs): $81,351.00

5.D.2.i. 23-24 Memorandum of Agreement with The Office of Vocational Rehabilitation, Education and Labor Cabinet for the Community Work Transition Program (CWTP); July 1, 2023 to June 30, 2024

5.D.2.j. 2023-2024 Special Education Services Contracts, pending current liability insurance:

5.D.2.j.1. Eastern KY Sports & Orthopedic Physical Therapy: Morgan Lester, PT, DPT

5.D.2.j.2. Orientation and Mobility: Karen White

5.D.2.j.3. East KY Psychological Resources: Shelly Ritchie, M.A., LPP 

5.D.2.j.4. Speech Therapy Services: Ginger Fife, MA-CCC-SLP

5.D.2.j.5. Southern Kentucky Speech Therapy, LLC, Speech Therapy Contracting Agreement for online speech-language pathology services; as needed

5.D.2.k. 2023-2024 Athletics Physical Therapy Agreement with Eastern KY Sports & Orthopedic Physical Therapy: Morgan Lester, PT, DPT, pending current insurance 

5.D.2.l. Food Service: Agreement with ProTeam Foodservice Advisors, LLC for School Menu Solutions for Menu Software Subscription and Support Services for USDA Meal Programs; Total: $11,561.00  

5.D.2.m. Renewal of annual contract for legal services with Attorney Jonathan C. Shaw

5.D.2.n. Letter of Understanding with King’s Daughter Medical Center for LCHS to be a Training Site for Life Support trainings for the nursing program 

5.D.3. Requests: 

5.D.3.a. Use of Facilities: 

5.D.3.a.1. Use of Blaine Elementary School Gym for Girl Scout meetings for 23-24 school year; Jerry Keeton, Jr.; insurance provided                                                                                                                                                                      

5.D.3.a.2. LC Youth Wrestling to use Louisa East Elementary for wrestling camp; June 19-21, 2023; Joshua Diamond; pending proof of insurance 

5.D.3.a.3. Use of Blaine Elementary on Saturday, September 2, 2023, for Blaine High School Annual Alumni Reunion; request by Charlotte Sparks Carter and Ron Phillips

5.D.3.b. Approve permission for Preschool Director Rhonda Colvin to apply, in partnership with Martin and Johnson County, for the 2023-2024 Continuation Grant for Regional Collaboratives through the Governor’s Office of Early Childhood 

5.D.3.c. Acceptance of an award from the Preschool Regional Training Center, Ashland, KY, for a sensory classroom valued at over $32,000 to be installed at Louisa West Elementary School; Preschool Director Rhonda Colvin

5.D.4. For Review/FYI: (no action required) 

5.D.4.a. School Activity Fund Reports/Bank Reconciliations: April: LCHS May: All Schools

5.D.4.b. SBDM Council Minutes: May: BES, LCHS, LEES; June: LWES, FES, LCHS, LMS

5.D.4.c. KSBA Summer Leadership Institute, July 14-15

5.E. CONSTRUCTION/BUILDING & GROUNDS PROJECTS/UPDATES

5.E.1. Softball Facilities Project (Athletic Upgrades) LCHS BG: 22-147

5.E.1.a. Approve Pay Application # 6 to CPR Construction in the amount of $51,300.00 for work performed on Lawrence County High School Softball Fieldhouse/Upgrades project BG# 22-147 

5.E.1.b. Approve invoices for services by LE Gregg Associates for the Softball Facilities Project/Athletics Upgrades Project BG: 22-147, Invoice No. 18918 total of $1,086.50, Invoice No. 19003 total of $1,516.63, Invoice No. 19084 total of $978.50, and Invoice No. 19161 total of $1,580.75

5.E.2. LCHS Football Field Upgrades Turf Project: BG: 23-237 UPDATE

5.E.3. Blaine and Fallsburg Wastewater Treatment Facilities: Options  

5.E.4. LCHS Vocational Education Center (LAVEC) Renovation & Expansion BG: 22-146 UPDATE

5.E.5. HONEYWELL ENERGY SAVINGS PERFORMANCE CONTRACT: Approve to acknowledge receipt of the annual Honeywell Cost Avoidance Review for Lawrence County Board of Education, Contract No. 40104599 (Year 10)

OTHER ACTION

5.F. Approve District Insurances for 2023-2024, presented by Debbie Cordle and Phillip Hunt, Joe Young Insurance

5.G. Implementation Update/Progress Monitoring Report of the 2023-2024 Comprehensive District Improvement Plan (CDIP): Chief Academic Officer Katie Webb

5.H. Progress Monitoring Report of the 2023-2024 Lawrence County High School Comprehensive School Improvement Plan (CSIP) including LCHS’s identification by KDE for Targeted Support and Improvement (TSI): LCHS Principal Myram Brady  

5.I. Kentucky Apprenticeship Program

5.I.1. Update: Dataseam Information Technology Apprentice Program with Internship Program 

5.I.2. Approve renewal of District Registered Apprenticeship Participation Agreement between Kentucky Dataseam Initiative and Lawrence County Schools for Apprenticeship Program for Information Technology Specialist 

5.I.3. Approve the Equipment Addendum Dataseam Participating Partner Agreement and Workstation Placement Narrative

5.J. Approve permission to seek bids for two (2) SUVs for district use (not to exceed $90,000)

5.K. Approve permission to seek bids for one (1) UTV for district use (grooming/sweeping of the football field and for maintenance use)

5.L. Approve permission to seek bids for scheduled maintenance on board-owned vehicles

5.M. Approve permission to seek bids for school Food Service staffing services

5.N. Approve 2023-2024 LCHS School Fees, which includes student fees, Chromebook fees, Unused AP Test Fee, sports ticketing fees, spring training fees, and cheer fees

5.O. Approve District Accounting Manager to serve as primary submitter and District Finance Officer and the Director of Federal Programs to serve as secondary submitters for Federal Cash Requests for Fiscal Year 2023-2024

5.P. Approve to set 2023-2024 District Travel Reimbursement Rate at 49 cents per mile 

5.Q. Approve Section 504 and ARC Chairpersons for 2023-2024 to include Director of Special Education, Principals, Assistant Principals, Guidance Counselors, LCHS Special Education Department Chair, and IDEA Special Education District Resource Teachers (DRTs)

5.R. Approve 2023-2024 Lawrence County Schools Trauma Informed Care Plan

5.S. Approve Second Reading of revised policy, 06.5 Use of Buses by Outside Groups (Transportation), and to acknowledge Review of new procedure, 06.5 AP.2 Application and Agreement for Use of School Buses (Transportation)

5.T. Approve First Reading of 2023 Annual KSBA Policy Updates, as follows: 03.11 Hiring (Certified), 03.115 Transfer of Tenure (Certified), 03.1161 Coaches and Assistant Coaches, 03.1211 Salary Deductions (Certified), 03.1231 Personal Leave (Certified), 03.1232 Sick Leave (Certified), 03.1236 Emergency Leave (Certified) with district modification, 03.13241 NEW: Employee Religious Expression (Certified), 03.17 Termination/Nonrenewal/Separation by Employee (Certified), 03.21 Hiring (Classified), 03.211 Medical Examination (Classified), 03.2141 Nonteaching Coaches and Assistant Coaches (Classified), 03.2211 Salary Deductions (Classified), 03.2231 Personal Leave (Classified), 03.2232 Sick Leave (Classified), 03.2236 Emergency Leave (Classified) with district modification, 03.23241 NEW: Employee Religious Expression (Classified), 03.272 NEW: Separation by Employee (Classified), 04.32 Model Procurement Code Purchasing, 05.4 Safety (School Facilities), 08.113 Graduation Requirements, 08.1131 Alternative Credit Options, 08.11311 NEW: Early Graduation Program, 08.133 Extended School/Direct Student Services, 08.13531 NEW: Human Sexuality, 08.23 NEW: “Harmful to Minors” Complaint Resolution Process, 09.11 School Attendance Areas, 09.122 Attendance Requirements, 09.141 NEW: Student Privacy Rights, 09.224 Emergency Medical Treatment, 09.227 Child Abuse, 09.311 Safety (Athletics), 09.313 Eligibility (Athletics), 09.422 Bullying/Hazing, 09.425 Assaults and Threats of Violence, 09.426 Disrupting the Educational Process, 09.431 Due Process, 09.434 Suspension, 09.4341 Alternative Education, 09.435 Expulsion, 10.5 Visitors to the Schools, 03.129 Bereavement Leave (Certified)–RESCIND, and 03.229 Bereavement Leave (Classified)-RESCIND

5.U. New Business

6. PERSONNEL  

6.A. Approve updates to 2022-2023 Lawrence County Schools Pay Scales/Salary Schedules from previous board action (pages 4, 6, 13)

6.B. Approve abolishment, creation, and/or changes regarding positions

6.C. Discussion of potential restructuring of the pay scales/salary schedules for the 2024-2025 school year in order to align more closely with the pay offered by surrounding districts

6.D. Approve 2023-2024 Lawrence County Schools Pay Scales/Salary Schedules 

6.E. Approve 2023-2024 Employee Handbooks: 2023-2024 Lawrence County Schools Employee Handbook; 2023-2024 Lawrence County Schools Substitute Teacher Handbook; and 2023-2024 Lawrence County Schools Coaches’ Handbook

6.F. Approve Lawrence County Schools 2023-2024 Parent & Student Handbook Including Code of Acceptable Behavior and Discipline

6.G. Superintendent Annual Evaluation scheduled for June 21 

6.H. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update

7. ADJOURNMENT