Lawrence County Board of Education REGULAR JUNE MEETING Agenda

Lawrence County Board of Education REGULAR JUNE MEETING

In Person & Video Teleconference

June 17, 2024; 6:00 p.m.

Primary Location:

Lawrence County High School 

Louisa, Kentucky

For public viewing of the meeting via the Internet, use this link: 

https://www.youtube.com/channel/UCeObmWjYrXWRbaqkBEyznxg

AGENDA

1. CALL TO ORDER

Mission and Pledge of Allegiance to the United States Flag

2. APPROVE AGENDA 

3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS

4. COMMUNICATION

4.A. Superintendent’s Update

4.A.1. The LCHS Softball team won the regional championship and represented Lawrence County very well at the state tournament.

4.A.2. Lawrence County Schools closes the year with a slightly higher attendance percentage than last year.  (90.02% for 2022-2023 with ADA at 2097.27; 90.73% for 2023 – 2024 at 2070.69 – NOTE:  All funding projections for raises were calculated at a ceiling of 2050 ADA.). Great work by Mrs. Prince.

4.A.3. Mr. Colvin, Mr. Boggs, and Mr. Burns have continued the work on the walkway that moves students away from traffic during high school dismissal. Mr. Burns has also led the work on the LCHS Vocational Annex, the LMS roof replacement, and many other projects.

4.A.4. Mary Hall is retiring as our Director of Federal Programs, District Assessment Coordinator, and other titles and has led the work on restructuring our FRYSC centers.

4.A.5. Mrs. Colvin has done an excellent job recruiting for our speech pathology positions.

4.A.6. Mrs. Peters completed the work on our tentative budget which reflects a 3.9% contingency for next year.

4.A.7. Congratulations to all of our managers (Mrs. Adkins, Mr. McClanahan, Mr. Colvin, Mrs. Farley, Mr. Blackburn, Mrs. Wellman, and Mrs. Mullins) for closing out another great year.

4.A.8. Congratulations to our Board of Education on their hire of Mrs. Katie Webb as the Superintendent of Lawrence County Schools, effective July 1, 2024.

4.B. Public Comment

5. STUDENT LEARNING AND SUPPORT SERVICES

5.A. Approve Minutes of the May 29, 2024 Special Meeting & Tentative Budget Work Session & Joint Meeting with Screening Committee; the Minutes of the June 3, 2024 Special Meeting: Interviews; the Minutes of the June 4, 2024 Special Meeting: Interviews; the Minutes of the June 6, 2024 Special Meeting; and the Minutes of the June 13, 2024 Special Meeting

5.B. Approve Claims and Orders of the Treasurer

5.C. Approve the Monthly Financial Report by Finance Officer Brandi Peters

5.C.1. Bank Reconciliation Report

5.C.2. MUNIS Balance Sheet and Monthly Financial Report

5.C.3. Finance Update

5.D. CONSENT AGENDA:

Approve the Consent Agenda items:

5.D.1. Per diem and expenses for board members in attendance; registration and travel expenses for board members attending KSBA’s 2024 Summer Leadership Institute in July and training per diem as allowed for KRS-mandated training during the institute

5.D.2. Contracts/Services:

5.D.2.a. Annual Sports Complex Turf Management Contract with Quicksand Farms, LLC; July 1, 2024, to June 30, 2025: Total: $16,860

5.D.2.b. 2024-2025 Memorandum of Understanding  between Lawrence County Schools and UNITE Service Corps/Operation UNITE, the AmeriCorps project of Operation UNITE with matching cost of $6,850 per member/AmeriCorps worker

5.D.2.c. Renewal of annual contract for legal services with Attorney Jonathan C. Shaw

5.D.2.d. Approve Brandi VanHoose as Treasurer to the Board for a term beginning July 1, 2024 and ending June 30, 2026

5.D.2.e. Approve Betty Mullins as Secretary to the Board for a term beginning July 1, 2024 and ending June 30, 2026

5.D.3. Requests:

5.D.3.a. 2024-2025 Fundraisers: FES, LCHS, LWES, LMS

5.D.3.b. Use of Blaine Elementary on Labor Day weekend, Saturday, August 31, 2024, for Blaine High School Annual Alumni Reunion; Charlotte Sparks Carter and Ron Phillips

5.D.4. For Review/FYI: (no action required)

5.D.4.a. School Activity Fund Reports/Bank Reconciliations: April: LMS; May: LCHS, LEES, LWES, BES, FES, LMS

5.D.4.b. SBDM Council Minutes: May: LMS, FES, LCHS; June: FES, LWES, LMS, LCHS

5.D.4.c. KSBA Summer Leadership Institute Keynote Speaker

5.E. CONSTRUCTION/BUILDING & GROUNDS PROJECTS/UPDATES

5.E.1. LCHS Vocational Education Center (LAVEC) Renovation & Expansion Phase 1 BG: 22-146

5.E.1.a. Approve invoice for professional services by RossTarrant Architects for the LCHS LAVEC Phase 1, BG-22-146 New Carpentry Building & Greenhouse: May 1, 2024, to May 31, 2024, Invoice No. 21080-21 for a total of $4,461.38

5.E.1.b. Approve Codell Construction Pay Estimate 7 for a total of $341,861.44 for work performed on the LCHS Vocational Education Center (LAVEC) Renovation & Expansion Phase 1 BG: 22-146, which includes contractors, suppliers, and construction manager invoices:

5.E.2. Building and Grounds Maintenance/Upgrades

5.E.2.a. Approve permission to seek bids for scheduled maintenance on board-owned vehicles, having received no bids previously

5.E.3. Softball Facilities Project (Athletic Upgrades) LCHS BG: 22-147

5.E.3.a. Approve BG-4 (22-147 Close Out) pending KDE review

5.E.4. Louisa Middle School Roof Replacement Project: BG: 24-113

5.E.4.a. Approve to award bid for Louisa Middle School Roof Replacement Project: BG: 24-113

5.E.4.b. Consider/Approve Revised BG 1 for the Louisa Middle School Roof Replacement based on accepted bid

5.E.4.c. Approve invoice for professional services by RossTarrant Architects for the Louisa MS Roof Replacement, BG-24-113: May 1, 2024, to May 31, 2024, Invoice No. 23027-07 for a total of $2,465.00

OTHER ACTION

5.F. Lawrence County School District Finance Corporation Special Meeting (re: BG: 24-113)

5.F.1. Approve to recess the Regular Board Meeting to convene the Lawrence County School District Finance Corporation Special Meeting

5.F.2. Approve to re-convene the Regular Board Meeting

5.G. Approve to adopt a RESOLUTION authorizing the Lawrence County School District Finance Corporation to Issue Revenue Bonds (Re: LMS Roof Replacement BG: 24-113)

RESOLUTION OF THE BOARD OF EDUCATION OF THE LAWRENCE COUNTY SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE LAWRENCE COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING CERTAIN ARCHITECTS’ PLANS FOR THE CONSTRUCTION OF A CERTAIN SCHOOL BUILDING PROJECT; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT; AUTHORIZING AND APPROVING THE EXECUTION OF A SUPPLEMENT TO THE CONTINUING DISCLOSURE PROCEDURES AND THE EXECUTION OF TAX COMPLIANCE PROCEDURES.

5.H. Approve District Insurances for 2024-2025, presented by Debbie Cordle and Phillip Hunt, Joe Young Insurance

5.I. Approve 2024-2025 LCHS School Fees, which includes student fees, Chromebook fees, Unused AP Test Fee, sports ticketing fees, spring training fees, and cheer fees

5.J. Approve Second Reading of 2024 Annual KSBA Policy Updates, as follows: 01.11 General Powers and Duties of the Board (BOE Powers and Duties of the Board); 01.111 District Planning (BOE Powers and Duties of the Board); 01.2 Board Member Qualifications (BOE Powers and Duties of the Board); 01.21 Board Member Disqualifications (BOE Powers and Duties of the Board); 01.3 Board Vacancy (BOE Powers and Duties of the Board); 01.83 In-service Training (BOE Powers and Duties of the Board); 02.31 School Resource Officers (SROs) (Administration); 02.311 NEW Kentucky Guardians (Administration); 02.442 Comprehensive School Improvement Plan (Administration); 03.11 Hiring (Certified); 03.124 Insurance (Certified); 03.13251 Drug-Free/Alcohol-Free Schools (Certified); 03.21 Hiring (Classified); 03.23251 Drug-Free/Alcohol-Free Schools (Classified); 04.5 Revenue Bonds (Fiscal Management); 05.4 Safety (School Facilities); 06.22 Bus Driver’s Rights and Responsibilities (Transportation); 06.31 Bus Scheduling and Routing (Transportation); 06.33 Regular Bus Stops (Transportation); 06.34 Conduct on Bus (Transportation); 08.23 “Harmful to Minors” Complaint Resolution Process (Curriculum and Instruction); 09.126 Students of Military Families (Students); 09.14 Student Records (Students); 09.22 Student Health and Safety (Students); 09.2211 Employee Reports of Criminal Activity (Students); 09.224 Emergency Medical Treatment (Students); 09.2242 NEW Medical Cannabis (Students) (option selected: prohibits); 09.226 Conduct on School Bus (Students);09.2261 NEW Transportation Services Policy (Students); 09.227 Child Abuse (Students); 09.42 Student Conduct (Students); 09.422 Bullying/Hazing (Students); 09.423 Use of Alcohol, Drugs, and Other Prohibited Substances (Students); 09.4232 Tobacco, Alternative Nicotine, or Vapor Products (Students) with district modification; 09.425 Assaults and Threats of Violence (Students); 09.43 Student Disciplinary Processes (Students); 09.435 Expulsion (Students); 09.438 Student Discipline Code of Acceptable Behavior and Discipline (Students); and First Reading of District-Initiated Policy Update: 09.123 Absences and Excuses (Students) with district modification

5.K. Approve to acknowledge Review of 2024 Annual KSBA Procedure Updates, as follows: 01.3 AP.21 Application for Board Vacancy (BOE Powers and Duties of the Board); 03.19 AP.23 District Training Requirements (Personnel); 04.2 AP.1 Depositories (Fiscal Management); 06.0 AP.1 Implementation of System (Transportation); 06.22 AP.1 Driver’s Rights and Responsibilities (Transportation); 06.34 AP.1 Conduct on Bus (Transportation); 09.14 AP.2 Juvenile Justice Agency Certification Form (Students) (Recommended to be RESCINDED) 09.2261 AP.2 NEW Transportation Services Policy Acknowledgement Form (Students) (guidelines expected from KDE by August 31); 09.227 AP.1 Child Abuse/Neglect/ Dependency (Students); 09.43 AP.1 Juvenile Court Records (Students); and to acknowledge Review of District-Initiated Procedure Updates/Modifications: 09.111 AP.21 Home Schooling Notification (Students) and 09.123 AP.1 Attendance Intervention Procedures (Students)

5.L. NEW BUSINESS 

6. PERSONNEL

6.A. Approve abolishment, creation, and changes regarding positions

6.B. Approve 2024-2025 handbooks: Lawrence County Schools Employee Handbook; Lawrence County Schools Substitute Teacher Handbook; and Lawrence County Schools Coaches Handbook

6.C. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update

7. ADJOURNMENT