Lawrence County Board of Education
REGULAR MEETING
Lawrence County Schools: ALL IN for building relationships to personalize learning that inspires, challenges, and equips each student to dream, to persist, and to succeed!
Inspire to Dream – Challenge to Persist – Equip to Succeed
July 19, 2021; 6:00 p.m.
Lawrence County High School
Louisa, Kentucky
AGENDA
1. CALL TO ORDER
Mission and Welcome/Pledge of Allegiance to the United States Flag
2. ADOPTION OF AGENDA
3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS
3.A. Welcome Chief Academic Officer Katie H. Webb
4. COMMUNICATION
4.A. Superintendent’s Update
4.A.1. Dr. Fletcher is seeking input on the spending of ARP ESSER funds.
4.A.2. Dr. Fletcher attended the School Funding Taskforce Meeting #2 today.
4.A.3. Masks are required for public transportation, including school buses.
4.A.4. Lawrence County is eligible for the latest local area vocational education center funding through the SFCC.
4.A.5. Lawrence County’s apprenticeship program with Dataseam will proceed, with restrictions.
4.A.6. Principals are encouraged to network as part of the KASA conference on July 28, 29, 30.
4.A.7. District and building level administration will continue planning during the Principals Retreat July 20, 21, 22.
4.B. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES
5.A. Approve Minutes of the June 21, 2021 Regular Meeting and the June 24, 2021 Special Meeting
5.B. Approve Claims and Orders of the Treasurer
5.C. Approve the Monthly Financial Report by Finance Officer Brandi VanHoose
5.C.1. Bank Reconciliation Report
5.C.2. MUNIS Balance Sheet and Monthly Financial Report
5.C.3. Finance Update
5.D. CONSENT AGENDA
Approve the Consent Agenda items:
5.D.1. Per diem and expenses for board members in attendance
5.D.2. Contracts & Services:
5.D.2.a. Copier 60 Month Lease Agreement with Superior Office Service by Fallsburg Elementary Aug 1, 2021 to July 31, 2026; 4 Ea- Canon; ADV 6500’s Series (55 CPM or better)
5.D.2.b. Copier 60 Month Lease Agreement with Superior Office Service by Blaine Elementary; August 1, 2021 to July 31, 2026; 2 Ea – Canon; ADV 6500 Series (55 CPM or better)
5.D.2.c. Renewal of Thrillshare Software and Service Agreement with Apptegy: $12,440.00
5.D.2.d. Custom Check Template Service 2021-22 with PSST: $448.00
5.D.2.e. Annual eStub Subscription with PSST; April 15, 2021 to April 14, 2022: $3095.00
5.D.2.f. Frontline Technologies Group services renewal: Absence & Time Solution, Frontline Central Solution, Employee Evaluation Management, Applicant Tracking; July 1, 2021 to June 30, 2022: $51,445.21
5.D.2.g. 2021-2022 Infinite Campus Renewal: License, Support, Cloud Hosting, and Campus Passport: $14,954.40
5.D.2.h. Louisa East Elementary and Herff Jones Yearbook Agreement: $915.00
5.D.2.i. Firefly Photography Agreement (Samantha Endicott) with Louisa West Elementary for 2021-2022 School Photos (will receive 50% of all profit)
5.D.2.j. 2021-22 LCHS Digital License 3rd Edition (updated to include vaping) ETR HealthSmart Alcohol & Other Drugs: $189.99
5.D.2.k. KVEC BRIDGES Project Online Subscription Resources for 5th & 8th grades Language Mechanics Program for implementation of 20-21 training (BES, FES, LEES, LMS): $950.00
5.D.2.l. Revised 21-22 Contract with Karen White for Special Education Services: Orientation and Mobility
5.D.2.m. 2021-22 Northeast Head Start and LC Schools Transition Program Cooperative Agreement
5.D.2.n. Memorandum of Agreement (MOA) Clinical Partnership Agreement with Morehead State University for Lawrence County to provide Clinical Experience Practices in schools for university students enrolled in programs leading to teacher certification
5.D.2.o. 2021-2022 Memorandum of Agreement with Lawrence County Board of Education for Locally Operated Career & Technical Ed Center; 07-01-21 to 06-30-22: $233,441.00
5.D.2.p. 2021-2022 Renewal of Superintendent’s Kentucky Association of School Superintendents (KASS) Annual Membership Dues: $1,500
5.D.2.q. 2021-2022 Superintendent’s Kentucky Association of School Administrators (KASA) Annual Membership: $1,035.42
5.D.2.r. 21-22 Kentucky School Board Association Services with LC Schools: Annual Custom Policy and Procedure Service ($4,455) and eMeeting Maintenance ($1,000)
5.D.2.s. Amteck Technologies Annul Fire Protection Inspections and Monitoring: $7,038
5.D.2.t. FY 2021-22 Contract for the Assignment of Personnel with KEDC for Instructor/Community Education Director (James Ellis): $18,000
5.D.2.u. FY 21-22 Community Education Grant-Lawrence County (MOU)
5.D.2.v. Enable My Child, Ltd Service Agreement with LC Schools for Virtual Therapy Services, Tracy Ball, Director (August 1, 2021 to July 30, 2022) (R. Colvin)
5.D.3. Requests:
5.D.3.a. Fundraisers: LMS, LCHS, LEES, LWES
5.D.3.b. Use of Facilities:
5.D.3.b.1. LEES by LCHS Cheer/Pom Pom Club for Septemberfest Pageant, September 6th; Jennifer Pannell; certificate of insurance provided
5.D.3.c. Grant awarded: Approval to accept Steele-Reese Foundation grant in the amount of $6,000 on behalf of Fallsburg teacher Austin Wood for purchase of musical instruments
5.D.4. For Review/FYI: (no action required)
5.D.4.a. Monthly School Activity Fund Reports/Bank Reconciliations: all schools
5.D.4.b. SBDM Council Minutes: LCHS, LEES, LMS, BES, (LWES & FES notes)
5.E. CONSTRUCTION / SFCC
5.E.1. LAVEC Renovations: Approve to apply for Local Area Vocational Funding for renovations allowed under Section 18 of House Bill 556 of the 2021 General Assembly through the School Facilities Construction Commission (SFCC)
5.E.2. Yatesville Community Church Property: Approve acknowledgment that the Yatesville Community Church property ceased being utilized for school purposes and the premises were abandoned by the school district prior to 1960 and prior to the 1960 enactment of KRS 381.221
5.F. Approve to bid Professional Cleaning Services for cleaning/sanitizing due to custodial shortages
5.G. Approve District Funding Assurances Fiscal Year 2022
5.H. Approve 2021-2022 School Fees for LMS, LEES, BES-no fees assessed, FES and LWES pending approval at scheduled SBDM Council meetings
5.I. Review/Approve 2021-22 “Safe Return to In-person Instruction and Continuity of Services Plan”
5.J. Approve Superintendent/designee to delay/cancel school
5.K. Summer JumpStart and Transition Days
5.K.1. Approve budgets for JumpStart and Transition Day activities to address learning loss or other issues as it relates to COVID-19 for all Lawrence County Schools, including pay rates of $50 per hour for certified personnel and $30 per hour for classified personnel, pending availability of ARP ESSER funds
5.K.2. Approve the hiring of principals for JumpStart and Transition Day activities, if the activities are OUTSIDE 235-day contract for principals
5.L. Approve Letter of Support for Dataseam’s Workforce Opportunity for Rural Communities (WORC) Grant
5.M Approve 2021-22 National School Lunch Program (NSLP) Community Eligibility Provision (CEP) Intent to Participate, Procurement Certification, and NSLP Indirect Cost Agreement
5.N. Approve implementation of universal preschool with ECERS compliant classrooms for students who are four years old by August 1, pending availability of ARP ESSER funds
5.O. New Business
6. PERSONNEL
6.A. Approve creation and/or changes regarding positions
6.B. Approve Declaration of Emergency regarding Librarian/Media Specialist at Blaine Elementary for the 2021-2022 school year
6.C. Approve Declaration of Emergency regarding Physical Education Teacher for grades 6-8 at Blaine Elementary School for the 2021-2022 school year
6.D. Approve drafts of 2021-2022 employee handbooks: 2021-2022 Lawrence County Schools Employee Handbook; 2021-2022 Lawrence County Schools Substitute Teacher Handbook; and 2021-2022 Lawrence County Schools Coaches’ Handbook
6.E. Approve draft of Lawrence County Schools 2021-2022 Parent & Student Handbook Including Code of Acceptable Behavior and Discipline
6.F. Superintendent Professional Growth and Evaluation System (SPGES)
Dr. Robbie L. Fletcher, EdD
6.F.1. Approve Superintendent Evaluation system and procedures for 2021-2022
6.F.2. Orientation to 2021-2022 Superintendent Evaluation
6.F.3. 2021-2022 Professional Growth Plan
6.G. Approve to acknowledge receipt of updated “The Kentucky Open Records & Open Meetings Acts: A Guide for the Public and Public Agencies – June 2021” and the updated form, “Request to Inspect Public Records”, developed by the Kentucky Attorney General in response to action taken in the regular session of the 2021 General Assembly
6.H. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update
7. ADJOURNMENT
