Lawrence County Board of Education
Regular MEETING
In Person & Video Teleconference
August 21, 2023; 6:00 p.m.
Primary Location:
Lawrence County High School
Louisa, Kentucky
For public viewing of the meeting via the Internet, use this link:
https://www.youtube.com/channel/UCeObmWjYrXWRbaqkBEyznxg
AGENDA
1. CALL TO ORDER
Mission and Welcome/Pledge of Allegiance to the United States Flag
2. ADOPTION OF AGENDA
3. STUDENT/STAFF PRESENTATIONS/RECOGNITIONS
4. COMMUNICATION
4.A. Superintendent’s Update
4.A.1. Student numbers increase at Louisa East and Lawrence County High School, but the total number of students for the district has decreased by 10 students.
4.A.2. All Board members are invited to a ribbon cutting ceremony to kick off the first home football game of the season.
4.A.3. Foothills has committed to purchasing 1000 student tickets for various sports seasons with other businesses/community members also showing interest in sponsoring various events.
4.A.4. Property value assessments have increased for the current year, thus allowing the Superintendent’s recommendation to keep the same rate for real property and to decrease the rate for personal property (pending Board approval).
4.A.5. Several construction projects have been completed, are in the process of being completed, or are nearing their beginning. (turf, softball facility, sound system, fencing, LAVEC, LMS roof, playground equipment, etc.).
4.A.6. Dr. Fletcher will once again be serving on the accountability standards setting committee and has been asked to collaborate on various other aspects of the new accountability model.
4.A.7. The increase in property value assessments and collection rates also decreases the double nickel rate, dropping from 12.4 cents to 11.8 cents on the $100.
4.A.8. The Opening Day Breakfast was another great event; we appreciate Pathways’ sponsorship.
4.B. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES
5.A. Approve Minutes of the July 17, 2023 Regular Meeting and the July 24, 2023 Special Meeting
5.B. Approve Claims and Orders of the Treasurer
5.C. Approve the Monthly Financial Report by Finance Officer Brandi Peters
5.C.1. Bank Reconciliation Report
5.C.2. MUNIS Balance Sheet and Monthly Financial Report
5.C.3. Finance Update
5.D. CONSENT AGENDA
Approve the Consent Agenda items:
5.D.1. Per diem and expenses for board members in attendance
5.D.2. Contracts & Services:
5.D.2.a. Marshall University Speech and Hearing Center Agreement for speech therapy services
5.D.2.b. Speech Therapy Service Contract between Lawrence County School District and Leah R. Kessinger
5.D.2.c. Partnership Agreement with Northeast KY Community Action Agency and Lawrence County Public Schools for Educational Neglect Prevention and Family Engagement Program through June 30, 2024
5.D.2.d. ACE/ILP Platform renewal: $3,500.00
5.D.2.e. Continuation Certificate of Fidelity Bond with Ohio Casualty Insurance Company for Superintendent Fletcher through September 29, 2025: $1,611.49
5.D.2.f. Hapara subscription renewal for 23-24: $11,068.35
5.D.2.g. Continue Walsworth Yearbook Agreement with LCHS for 23-24 SY: $8,580
5.D.3. Requests:
5.D.3.a. Fundraisers: LCHS, FES, LMS
5.D.3.b. Use of Facilities:
5.D.3.b.1. Use of LWES gym by LC Youth Football League for cheer practice, August through October 2023, Kandace Anderson, insurance provided
5.D.3.b.2. Use of LWES gym by LC Youth Football League for cheer practice, August until November 2023, Rachel Pigg, insurance provided
5.D.3.c. Out-of-State Trip Request: LCHS Softball Tournament/Spring Training to Myrtle Beach, South Carolina; March 30 to April 5, 2024 (Spring Break); Head Coach Justin Adkins
5.D.4. For Review/FYI: (no action required)
5.D.4.a. SBDM Council Minutes: July: LMS, LWES, LCHS; FES. August: LEES, LCHS, LWES, LMS
5.D.4.b. School Activity Fund Reports/Bank Reconciliations-July: BES, FES, LWES, LMS, LCHS
5.E. CONSTRUCTION/BUILDING & GROUNDS PROJECTS/UPDATES
5.E.1. LCHS Football Field Upgrades Turf Project: BG: 23-237
5.E.1.a. Approve Sprinturf, LLC Pay Application #2 for work performed on the Lawrence County High School Football Field BG 23-237, Period to 08/04/23, Project #: 23-S-KY017: $303,401.28
5.E.2. LCHS Vocational Education Center (LAVEC) Renovation & Expansion BG: 22-146
5.E.2.a. Approve invoice for professional services by RossTarrant Architects for the Vocational Education Center (LAVEC) Renovation & Expansion BG: 22-146 Bid Package 1, July 1, 2023 to July 31, 2023, Invoice No. 2180-12 total of $4,262.73
5.E.2.b. Approve the use of $49,000 of a soon-to-expire School Facilities Construction Commission/SFCC Offer of Assistance toward the Phase 1 LAVEC project (Total bonding: approximately $660,000) RSA Vice-President Lincoln Theinert will facilitate the process.
5.E.3. Softball Facilities Project (Athletic Upgrades) LCHS BG: 22-147
5.E.3.a. Approve invoice for professional services by RossTarrant Architects for the Softball Facilities Project/Athletics Upgrades BG: 22-147, July 1, 2023 to July 31, 2023, Invoice No. 1963-20 total of $1,247.00
5.E.3.b. Approve Pay Application #8 to CPR Construction in the amount of $36,726.65 for work performed on Lawrence County High School Softball Fieldhouse Project, BG# 22-147
5.E.3.c. Consider/Approve Change Order #5 to CPR Construction (BG# 22-147) for the addition of days to the contract times for completion due to adverse weather, a no cost change order
5.E.4. Building and Grounds
5.E.4.a. Approve the purchase of 48 tons of Red Rock Infield Material (Quicksand Farms, LLC – $6808) and 75 tons of masonry sand (Tri-Span Companies – $28.50 per ton/total $2137.50) for the high school baseball field). Note: Labor costs will be supplied by the Boosters club
5.E.4.b. Approve Release Agreement with Columbia Gas Transmission, LLC regarding delay in de-mobilization from the property (Line BKY Pressure Test Project E.026291)
5.F. Approve the Unaudited Annual Financial Report (AFR) for Fiscal Year 2022-2023
5.G. Approve to set 2023-2024 Tax Rates
* 57.2 cents on real property (same as last year)
* 57.2 cents on personal property, including watercraft and aircraft
(decrease from 58.7 cents last year)
* 35.0 on motor vehicle (same as last year)
* 3% utilities tax (same as last year)
5.H. Approve to set the 2023-2024 Sheriff Collection Rate at 3.5% unless collection rate is above 94%, then at 4%
5.I. Approve master bell schedules of all schools (BES, FES, LWES, LEES, LMS, LCHS)
5.J. Approve First Reading of revision to Policy 9.123 Absences and Excuses, as previously discussed
5.K. Approve Shortened School Week/Day Waiver Requests for special needs students (3)
5.L. Approve revision of Lawrence County School District Special Education Procedures (2023), per Teresa Combs, Special Education Law Consultant and Rhonda Colvin, LC Director of Special Education
5.M. Approve 2023-2024 student fees
5.N. Approve Settlement Agreement with Altria, as part of the JuuL Lab, Inc. Litigation
5.O. Approve annual acknowledgement of the Board’s review of the Data Security and Breach Notification Best Practice Guide and the implementation of best practices that meet the needs of personal information reasonable security in the District, as set forth in 702 KAR 1:170
5.P. New Business
6. PERSONNEL
6.A. Approve abolishment, creation and/or changes regarding positions
6.B. Approve update to 2023-2024 Lawrence County Schools Pay Scales/Salary Schedules from previous board action (page 16)
6.C. Approve Request for Unpaid Leave of Absence for Sherry Greene for the 2023-2024 school year
6.D. Approve Declaration of Emergency regarding Middle School Math Teacher at Blaine Elementary School for the 2023-2024 school year
6.E. Approve Declaration of Emergency regarding Middle School English/Language Arts (ELA) Teacher at Blaine Elementary School for the 2023-2024 school year
6.F. Superintendent Professional Growth and Evaluation Update: Standard 7 Influential Leadership
6.G. Approve to acknowledge receipt of Superintendent’s Personnel Action/Update
7. ADJOURNMENT
