Louisa East principal moves to Central Office position
Lawrence County Supt. Dr. Rob Fletcher announced this week that the BOE has added a new staff member in the central office. As of November 1, Mrs. Mary Hall began her duties in the new position, Fletcher said ina memo to the press. Mrs. Hall has assumed the following roles:
* Federal Programs Director (formerly held by Mrs. Humphrey)
* District Assessment Coordinator (formerly held by Mrs. Debbie Delong)
* Innovations/Grant Coordinator (a new duty to help write/manage grants other initiatives)
* PGES Coordinator – (a duty formerly split between Mr. Hall and Dr. Webb)
Mrs. Hall is the current principal of Louisa East Elementary School, a duty she will continue in until a new principal can be named. This will be in addition to a hefty list of duties in her new job. Fletcher said the Louisa East job has already been posted and he will announce the schedule for the Site Based Council training for hiring the new principal.
“She assumed the new duties on November 1, 2016. She is also continuing to serve as Principal at LEES during the transition; spending time at both places and on both jobs,” Fletcher said.
Mrs. Hall, the wife of Central office employee Vernon Hall, who is the school system’s Pupil Personnel director among many other duties, has taken a $3,000 pay cut in order to assume the central office position.
“The Annual salary for Mrs. Hall as Director of Federal Programs/District Assessment
Coordinator/Innovations Coordinator: $75,329.79
Mrs. Hall¹s previous annual salary as Principal of Louisa East ElementarySchool: $78,329.79.
“I am excited about the opportunity to continue to be a member of the Lawrence County Schools District Team in my new role. It will be a privilege to serve as a resource for all of Lawrence County’s schools,” Mrs. Hall said.
JOB DESCRIPTION: FEDERAL PROGRAMS DIRECTOR, DISTRICT ASSESSMENT COORDINATOR & INNOVATIONS COORDINATOR POSITION
ROLES and RESPONSIBILITIES:
FEDERAL PROGRAMS DIRECTOR:
- To develop and monitor budgets and program plans and complete reports as appropriate regarding the following programs and grants:
- Title I, Part A
- Title I, Part D
- Title I, School Improvement
- Title I, Part C – Migrant
- Stuart B. McKinney Homeless
- Title II, Part A – Teacher Quality
- Title III, Limited English Proficiency
- Title III, Immigrant
- Title IV, Rural & Low Income
- Read to Achieve
- Title IX
- Family Resource Youth Service Centers (FRYSC)
- Adult Education
- Community Education
- Youth Career Connect
- New or omitted programs or grants
- Title I – Ranking Report; Comparability Report; Neglected and Delinquent Survey; Declaration of Participation; Homeless Survey; Migrant Program Survey; Parent Involvement Policy, Compact, and Survey (GMAP Reporting).
- Title II – Budget Report; Full-Time Equivalent Report; Program Plan (GMAP Reporting).
- Rural Low Income – Budget Report.
- FRYSC – Funding Requests; MUNIS Reports; Infinite Campus Reports; Program Reports; Continuation Program Plan; Budget Narrative; Evaluation of Coordinators (unless evaluated by principal); Advisory Council Listing; etc.
- Contracts
- MUNIS
- Budget Development – Staff and District Programs and Initiatives.
- Budget Reports – Developed, Monitored, and Communicated.
- Budget Amendments – Reviewed quarterly or upon notification of change in allocation.
- To develop and monitor, in collaboration with responsible District Administrators and/or Finance Officer, budgets and program plans and complete reports as appropriate regarding the following programs and grants:
- Title IV, Part B, 21st Century (if active)
- IDEA-B, Basic
- IDEA-B, Preschool
- Title II, Part C – Perkins
- Title II, Part C – Perkins Carryover
- Extended School Services
- Preschool
- Professional Development
- Safe Schools
- Instructional Resources
- Flex Focus Funds
- Gifted and Talented
- New or omitted programs or grants
DISTRICT ASSESSMENT COORDINATOR:
- To coordinate and facilitate the implementation of the state-required assessment and accountability programs.
- Assessments
- Summer:
- Brigance Kindergarten Screen
- Winter:
- English Learners (ELs)
- W-APT (WIDA ACCESS Placement Test)
- ACCESS for ELLs
- Alternate ACCESS for ELLs
- National Assessment of Educational Progress (NAEP)
- Kentucky Occupational Skill Standards Assessment (KOSSA)
- English Learners (ELs)
- Spring:
- Kentucky Performance Rating for Educational Progress (K-PREP for grades 3-8, 10 and 11)
- ACT (grade 11)
- Alternate K-PREP (Transition Attainment Record)
- Multiple Windows:
- K-PREP End-of-Course (9-12)
- Alternate K-PREP (Attainment Tasks)
- District/School Determined:
- COMPASS (grade 12)
- WorkKeys
- Armed Sevices Vocational Aptitude Battery (ASVAB)
- Kentucky Online Testing (KYOTE)
- Other district/school chosen assessments
- As requested by KDE:
- Field Tests
- Pilot Projects
- Grant Projects
- Test Development Projects
- Serving as participant with advisory groups
- Additional Assessments as determined by KDE
- Summer:
- Responsibilities/Activities regarding Communication:
- Serve as the primary contact between local school district and the state assessment and accountability programs.
- Attend Kentucky Department of Education (KDE) sponsored assessment and accountability programs.
- Conduct local district professional development activities around assessment.
- Hold meetings with school principals and/or Building Assessment Coordinators to disseminate information from DAC meetings. Impress upon staff members the importance of relaying this information to school staff members the importance of relaying this information to school staff in order to prepare and manage a successful test administration. File an agenda in the district, which includes the meeting date and participant list. Follow up with school staff to verify that the pertinent information has been given to school staff.
- Communicate to appropriate district and school staff assessment definitions, timelines, and procedures as necessary for compiling data and other information.
- Email, or make available hardcopies, all communication from KDE concerning assessment and accountability issues as appropriate to each school principal and/or Building Assessment Coordinator.
- Assist teachers, principals, counselors, and parents with questions, problems, or concerns regarding the assessment process and reporting.
- Work with district public relations officer or serve as district contact to release assessment information to local news media.
- Communicate to local school boards discussion and decisions made by the state board of education.
- Present to local school boards results of the state and federal required assessments.
- Write a press release and plan to meet with local media representatives to answer questions about district scores and accountability status.
- Responsibilities/Activities regarding Implementation:
- Facilitate the implementation of all assessment and accountability activities throughout the district.
- Verification of enrollment and ordering of materials.
- Receipt and inventory of all testing materials related to multiple assessments, which include, but are not limited to, test booklets, student response booklets, reference sheets, administration manuals, and return shipping materials.
- Distribution of materials to individual schools. When distributing assessment materials to schools, record the number of test booklets and student response booklets delivered to each school, and have the principal or Building Assessment Coordinator sign off on what was received. Likewise, when materials are returned to the district office count the number of tests and student response booklets returned.
- Put into place processes for allowing online testing.
- Ensure that seating charts for each class are created, collected, and stored in the district.
- Process test materials for return shipment to scoring contractor.
- Provide support to district for administration of assessments related to College and Career Readiness (i.e. COMPASS, KYOTE, ASVAB, WorkKeys).
- Submit data related to College and Career Readiness for accountability purposes.
- Assist in obtaining materials needed for assessments (i.e. calculators, rulers, accommodated materials, computer workstations, etc.).
- Ensure that each individual involved with testing at the local school level has been trained and had the opportunity to read and sign the Administration Code document and Appropriate Practices Form. Collect these forms for housing in the district office.
- Plan and arrange appropriate training (i.e. Inclusion of Special Populations) sessions, according to the role they fill, for school personnel, parent and/or community volunteers during the assessment window.
- Offer refresher training on the Administration Code, which should include a review of the Appropriate Practices Form, prior to the administration of the state-required assessments.
- Trouble-shoot assessment and accountability implementation problems before, during and after the assessment window for all schools. Act as liaison between district/school and Office of Assessment & Accountability (OAA) for immediate questions during the window.
- Verify accountability rosters for multiple testing windows.
- Students tested in the schools
- Students accountable to school
- Student demographic information
- Prepare data and file school reconfigurations/waivers with KDE.
- Complete and submit online information regarding exemptions with KDE. Maintain exemption paperwork, as well as, medical emergency paperwork in the district.
- Facilitate the implementation of all assessment and accountability activities throughout the district.
- Responsibilities/Activities regarding the Monitoring and Clarification of Data:
- Monitor and clarify data collection and use in academic and nonacademic indicators.
- Verify state and federal data during multiple scheduled quality control data review periods throughout the year.
- Monitor the administration and security of all state-required assessments.
- Collect information and report any breaches in test security and/or other testing allegations.
- Hold informational meetings with all school principals to review and assist the analysis of state and federal assessment data when school and district repots are released.
- Complete data cleanup as scheduled throughout the year.
- PLAN
- K-PREP (including End-of-Course)
- ACT
- ACCESS for ELLs
- College and Career Readiness
- Cohort Graduation
- Additional Assessments as determined by KDE or School District
- Complete and file data review information after scores are released in the fall.
- Work with the Director of Pupil Personnel to ensure that information is accurate in the student information database.
- Responsibilities/Activities regarding Alternate Assessment:
- Assist in identifying alternate assessment support leaders.
- Monitor specific trainings for test administrators.
- Receive and distribute Alternate Assessment materials.
- Ensure scores are accurately submitted for Attainment Tasks and Transition Attainment Records.
- Monitor information submitted through the online system.
- Monitor Attainment Task administration.
- Monitor maintenance of Alternate Assessment and Accountability Folders (AAAF).
- Responsibilities/Activities regarding Staff Development:
- Assist teachers in integrating instruction and assessment.
- Distribute training schedules.
- Work with the Professional Development Coordinator to provide staff development for principals, counselors, teachers, and parents concerning assessment processes and the understanding, interpreting, and use of assessment results.
- Train each school principal and/or Building Assessment Coordinator on the Administration Code prior to developing or administering any state-required assessments. Impress upon staff members the importance of the Administration Code when training all staff and volunteers who will be involved with testing. Keep on file in the district a dated agenda and a participant’s sign-in sheet.
- Work with the Director of Special Education to make sure that all individuals assigned to work with special education students have been trained on the Administration Code and Inclusion of Special Populations regulation regarding accommodations.
- Train staff of alternative programs on how students’ in these facilities are tested and scores recorded for accountability.
INNOVATIONS COORDINATOR:
- Grant Writing and Research
- Management and Oversight of State and Federal Grants and Initiatives
PROFESSIONAL GROWTH and EFFECTIVENESS (PGES) COORDINATOR:
- PGES Implementation and Monitoring:
- PGES Orientation
- Teacher and Other Professional Self-Reflection
- Teacher Student Growth Goals (SGG)
- Student Growth Goal Rigor and Comparability Rubric – Self-Reflection
- Student Growth Goal Rigor and Comparability Rubric – Professional Learning Community Peer Review
- Teacher Professional Growth Plan (PGP)
- PGP
- SGG
- Professional growth strategies and support needed to achieve these goals
- Student Voice Survey (SVS)
- SVS teacher and student rosters
- SVS setup and scheduling
- SVS implementation
- SVS data collection and management
- SVS data utilization
- PGES Training (Setup, Scheduling, and Monitoring):
- PGES/Teachscape – Initial/Proficiency Training
- PGES/Teachscape – Recertification Training
- PGES/Teachscape – Calibration Training
- Peer Observer Training
- PGES Documentation and Data Management
- PGES Coaching and Support
OTHER DUTIES AS ASSIGNED BY THE SUPERINTENDENT
