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Louisa-Lawrence Co, KY

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December 15, 2017

December 18, 2017; 6:00 p.m.

Lawrence County High School

Louisa, Kentucky




Mission:  Every Child College and Career Ready; A Community Involved and Informed

The Pledge to the United States Flag



3.A. LCHS YCC Engineering Students: BAS Student Internship Project

3.B. Community Partner Presentation of School Bucks to Lawrence County Schools: Kevin Garrett, Manager and Cheryl Gowan, Food City Human Relations Coordinator

3.C. Lincoln Rose – Rogers Scholar

3.D. District Spelling Bee: LEES Kara Pannell, Champion; BES Devin Thacker, Runner-up

3.E. Louisa Middle School Girls' Basketball: 6th/7th/8th Grade Season/Tournament


4.A. Superintendent’s Update

4.A.1. Local Planning Committee holds orientation meeting and public forum on December 5

4.A.2. The KASS Board of Directors discuss their legislative agenda during the KASS Conference

4.A.3. Wednesday, December 20th is the last day for students before Christmas break

4.A.4. ACTC offers more dual credit offerings through LCHS than any other high school 

4.A.5. Title IX interest survey has been completed

4.A.6. Christmas programs/dates provided for each school

4.A.7. Drafts of retirement systems are being developed by multiple groups

4.B. Public Comment


5.A. Approve Minutes of the November 20, 2017 Regular Meeting

5.B. Approve Claims and Orders of the Treasurer

5.C. Approve the Monthly Financial Report: Finance Officer Brandi VanHoose

5.C.1. Bank Reconciliation Report

5.C.2. MUNIS Balance Sheet and Monthly Financial Report

5.C.3. Finance Update


5.D. Approve Consent Agenda items:

5.D.1. Per diem and expenses for members present and expenses for members who attended KSBA mandated trainings at the Winter Symposium December 1-2, 2017

5.D.2. Contracts & Services:

5.D.2.a. DC Elevator Annual Price Adjustment for Louisa West Elementary

5.D.2.b. PSST Seamless Data Solutions KEEIS Support Plan; one year/10-hours: $1,480

5.D.2.c. 2018-2019 Contract for Nonresident Pupils from the Carter County School District

5.D.3. Requests:

5.D.3.a. Fundraisers:

5.D.3.a.1. Lawrence County High School

5.D.3.a.2. Louisa Middle School

5.D.3.b. Use of Facilities:

5.D.3.b.1. Louisa East Elementary School for Riseabove, Inc. Adult Basketball League; Derek Hinkle & Matt Brown; January 6 through March 17, 2018; pending proof of insurance

5.D.3.c. Trip Request:

5.D.3.c.1. Out-of-State: Annual Blaine 8th Grade Trip to Pigeon Forge, Sevierville, and Gatlinburg, Tennessee; April 2 to April 7, 2018 (Spring Break); Sharon Fields, Cody Spears, Lisa Withers

5.D.3.c.2. Overnight: Louisa Middle School Beta Club to Kentucky Junior Beta Club Convention; January 31 to February 2, 2018; Carmella Rose and Tamra Thompson

5.D.3.d. Request for assistance: football helmet reconditioning by Glenn’s Sporting Goods; Alan Short; about 110 helmets; cost projection: less than $4,000

5.D.4. For Review/FYI: (no action required)

5.D.4.a. School Activity Fund Reports: November

5.D.4.b. SBDM/Advisory Council Minutes (LWES, BES, LCHS)

5.D.4.c. FY2017 District Ranking by Energy Use Intensity

5.D.4.d. Honeywell Reports provided by Terry Salyer Manager: Year 4 Energy Cost Avoidance Report March 2016 through February 2017 and Annual Site Inspection Report from visit on September 20, 2017

5.E. Approve to acknowledge discussion/presentation by Dr. Fletcher of achievement gap report for all schools as reported to KDE on the December 2017 Superintendent Gap Assurance Report

5.F. Approve 2017-2018 District Improvement Plan

5.G. Approve to acknowledge the review and acceptance of 2017-2018 School Improvement Plans for Blaine Elementary, Fallsburg Elementary, Louisa East Elementary, Louisa West Elementary, Louisa Middle and Lawrence County High School

5.H. Approve 2017-18 grant agreement with CEDAR (Coal Education Development and Resource) for the Lawrence County High School ECLRP Team and Coach Lindsey Case

5.I. Approve Southeast Kentucky Chamber of Commerce grants for Louisa East and Fallsburg Elementary

5.J. Approve permission for Rhonda Colvin, DoSE, to apply for a Steele-Reese Foundation Grant to help students with special needs have better outcomes

5.K. New Business


6.A. Approve creation, abolishment, and/or changes regarding positions for 2017-18

6.B. Superintendent Professional Growth and Evaluation System (SPGES)

        Dr. Robbie L. Fletcher, EdD    

6.B.1. 2017-2018 Growth Plan / Rubric Feedback

6.B.2. Conduct Midyear Review

6.C. Approve to acknowledge receipt of Superintendent's Personnel Action/Update



DECEMBER 12, 2017

Lawrence County Schools Holds First Facilities Planning Meeting and Public Forum

Lawrence County Schools’ Superintendent, Dr. Robbie Fletcher, and the Local Planning Committee (LPC) held their first meeting and public forum as required in the facilities planning process.  This process is required for all KY schools to complete every four years and involves each building receiving an evaluation from an architect/engineering group to determine each school facility’s needs.  During the process, community members are given the opportunity to voice their suggestions on needs for the district as it relates to school facilities.

The first meeting served as an orientation for the twenty-member LPC.  The LPC, which includes teachers, administrators, a board member, central office staff and community leaders, received training on the local planning process. Mr. Don Martin, a facility planning representative from the Kentucky School Board Association, facilitated the orientation on December 5th in the Lawrence County High School library.  Mr. Martin reviewed the selection process for the committee members, discussed his role and other members’ roles on the committee, and outlined the process.  As pointed out by Mr. Martin, the next meeting will be conducted shortly after the architects from RossTarrant Architects complete their review of the facilities.

The evening also included the first of three public forums.  Public forums are provided to allow community members to present their suggestions about the physical needs of schools in our district to the LPC.  The forum procedure requires community members to register so an order for people to speak can be established.  Community members are asked to address the question, “What facilities/building are needed in Lawrence County to provide the best educational opportunities for all students?”  During the December 5th public forum, two community members, other than those on the LPC, were present but elected not to speak. 

Also, during the orientation meeting, Mr. Joe Nance and Mr. Lincoln Theinert from the finance agency Ross, Sinclaire, and Associates, presented the bonding capacity of the Lawrence County School System.  This is the breakdown for the school system’s bonding potential:

*  Local Bonding Potential without any additional taxes:        $7,250,000

*  Bonding potential generated by adding a nickel tax:           $6,035,000

*  State match provided funding IF the nickel is approved:     $6,150,000

TOTAL:                      $19,435,000

For clarification, the LPC simply identifies the district’s needs based on information they are given from community members, architects, and engineers.  The LPC does NOT vote on a tax of any sort.   The people of Lawrence County will be given the opportunity to vote on the nickel tax in the November 2018 general election. 

The orientation meeting closed with an overview of the topics for the second meeting.  These topics will include discussions on facility barriers and a review of the architects’ report. 

The next facilities planning committee meeting will be announced in weeks to come.


Lawrence County Schools
Local Planning Meeting Agenda
First Meeting Unofficial Minutes
December 5, 2017
6:00 pm

Lawrence County High School Library Media Center

16 of 20 committee members were present;

Present: Don Martin (KSBA, Presenter), Dr.
Robbie Fletcher, John Pannell, Joe Cecil, Brad West, Don Thompson, Erica Parsons, Thomas Burns, Vernon Hall, Shawn Jennings, Earl Boggs, Stephanie Kirk, Jim See, Brad Derifield, Sara Bowen, Debbie Delong, Marilyn Mullins, Joe Nance (Ross, Sinclaire, and Associates, Fiscal Agent), Lincoln Theinert (RSA)

Absent: Shawna Ratliff, Keith Moore, Steve
Lycans, Laiken Lester



I. Welcome and Introductions Don Martin, KSBA

Mr. Martin introduced himself, giving a brief description of his experiences.

II. Part One Orientation

Don Martin, KSBA

Mr. Martin presented the orientation PowerPoint. The presentation included, but not exclusively, the following:

Selection process for the committee

Facilitator’s role

School facilities best practices

Initial information gathering and analysis

Architect’s role

Findings vs. amendments

District facilities plan provisions and format


III. Election of Chair

Don Martin, KSBA

Dr. Fletcher made the motion for Mr. Joe Cecil to serve as the Chairperson of the District Facilities Planning Committee.
Mr. Don Thompson seconded the motion. The motion passed by consensus.

IV. Election of Vice-Chair Chairperson

Mr. Cecil made the motion for Mr. Vernon Hall to serve as the Vice-Chair of the District Facilities Planning Committee. Mr. See seconded the motion. The motion passed by consensus.

V. Fiscal data

Joe Nance, RSA

Mr. Nance and Mr. Theinert presented the Plan of Financing for Lawrence County Schools.

VI. Next meeting date/time/location Chairperson

VII. Next meeting topics

A. Orientation 2
B. Facility barriers/needs
C. Architect report

Mr. Martin reviewed the above topics.

VIII. Adjourn

Mr. Brad West made the motion the adjourn. Thomas Burns seconded the motion. The motion passed by consensus.

Lawrence County Schools
Local Planning Committee (LPC) Meeting
First Public Forum

Unofficial Minutes

December 5, 2017

7:15 pm

Lawrence County High School Media Center

Call to Order
Joe Cecil

Chairperson Joe Cecil called the First Public Forum to order.

Registration sheet for those attending the forum
“Request to Speak” registration sheet available for those wishing to address the LPC.

LPC member introductions

Public Forum – opportunity for community input into the District Facility Plan development. LPC is here to listen to the community’s suggestions.

Mr. Martin made the announcements above those in attendance.

The LPC’s purpose and process

Don Martin, Facilitator

Mr. Martin presented the purpose and process for the public forum.


“What facilities/building are needed in Lawrence County to provide the best educational opportunities for all students?”

No one in attendance chose to speak during the public forum.


Chairperson Cecil ended the public forum at 7:39 PM.


DECEMBER 11, 2017

Dr. Fletcher congratulates Ms. Kara Ann Pannell, a fifth grader from Louisa East, on her winning the Lawrence County Schools District Spelling Bee.Dr. Fletcher congratulates Ms. Kara Ann Pannell, a fifth grader from Louisa East, on her winning the Lawrence County Schools District Spelling Bee. 

Louisa East Principal Anna Prince and Assistant Principal Ed Dixon with the District Champion.Louisa East Principal Anna Prince and Assistant Principal Ed Dixon with the District Champion.

The school champion and runner-up from Blaine Elementary, Blaine Middle, Fallsburg Elementary, Fallsburg Middle, Louisa East, and Louisa Middle competed in the Lawrence County District Spelling Bee.The school champion and runner-up from Blaine Elementary, Blaine Middle, Fallsburg Elementary, Fallsburg Middle, Louisa East, and Louisa Middle competed in the Lawrence County District Spelling Bee.